You can apply to be a vendor here on our website by clicking on “Vendor” in the menu at the top of the page. There you will find a link to our application, which will take you to a Google Form for you to fill out. Please note that you will not receive a notification from us that we received your application, but If you would like a confirmation you are welcome to email us. Please do not fill out the form more than once. If you would like to update information on your application, you can follow the link and edit it. If you submit more than one application, we will delete the duplicates.
How much does it cost to be a vendor?
The Artist Lodge prides itself on having low, competitive prices for our vendor spots. A 6×6’ vendor spot (not including a table) is only $20. We have limited table rentals available for $10.
Starting in 2019 our prices will be raised slightly to accommodate new venue fees: We have four shows a year, and those shows are split into two options: $25 for our two early shows (usually taking place in March and May), and $30 for our specialty Halloween and Holiday shows (usually taking place in September and December). Both prices include an indoor 6×6’ space (not including your table or linens). We no longer rent tables to our vendors.
What do I need to be a vendor?
You will need to provide your own 6 foot (or smaller) table and your own table linens. Chairs will be provided for you. All vending spots are indoor, so you don’t need to worry about bringing lighting. There are limited spots against the wall that will have the option for electricity. If you have reservations for a wall spot, you may have access to electricity, but we recommend bringing extension cords and power strips so that everybody can use it if need be. Those that have reservations for table spots in the center of the room will not have access to electricity, and we do not allow have cords crossing the walkways (even if they are taped down).
We also recommend that you bring credit card readers, an extra batter pack for your phone, enough cash to make change for the duration of the event (there is not an ATM on site), and business cards.
The vendor room does get very warm during load-in and set up, and may stay warm throughout the evening so we also recommend that you bring fans and water to keep yourself cool and hydrated throughout the show.
What kind of vendors do you accept?
We accept artists and creators from any and all backgrounds and styles. We do encourage those that are interested in participating to attend one of our shows to see what it is like before they apply. All items and merchandise must be hand-made and created by YOU. All artwork must also be family-friendly and not contain any sexually explicit or violent subject matter. If you have any questions about the items you have, please feel free to email us and we can discuss whether or not they would be acceptable.
Halloween vendors, please note that we do not allow any taxidermy or specimens at our shows.
How many people will be attending the show?
The attendance rate varies from show to show, but our attendance rate has been growing with each event we put on. For our October 2018 event, we had around 800 attendees, however we typically expect between 300-500 people a show. Our specialty shows (Halloween and Holiday) tend to have a higher attendance rate, but it also depends on the show themes, what other events are happening that weekend, and weather trends.
What kind of spot do I get, and do I get to choose my spot?
Our shows have two spot options: against the wall, or in the middle of the room. All spots are 6×6’ and come with two chairs. Those that are against the wall will not have anybody behind them but will have side neighbors. Those that are situated in the middle of the room will be back to back with other vendors and will have side neighbors. Wall spaces are limited.Starting in 2019 we will begin assigning table spaces to our vendors. When you fill out the vendor form, you will be able to choose up to 5 spots that you would like to possibly vend at. We will situate everybody to the best of our ability, but there is no guarantee that you will get one of your spot choices.
Can I have more than one table?
No, unless you are a featured artist or there are special circumstances, each artist is restricted to one table.
If I apply, am I automatically accepted as a vendor?
No. The online vendor application simply sends us your information and lets us know that you are interested in vending at our events. We add your information to a list of other interested creatives and use that list to hand-pick the artists that we feel will fit in best with each of our events. Should you be chosen as a vendor, you will be directly contacted and the application that you filled out will become your contract.
Can I be both a vendor and a gallery artist?
Yes! If you are accepted as a vendor, you’re welcome to apply to participate in the gallery as long as you sign up and are accepted within the gallery deadlines. The application to be a gallery artist is separate from the vending application, and all our galleries are juried. Please contact The Artist Lodge directly via email to request the gallery application. Keep an eye on our Instagram and Facebook page for upcoming gallery announcements and open artist calls.
Can I participate as an Artist Lodge vendor if I am not local?
Yes! We do not have restrictions on where our artists are from, however, you will be held to the same deadlines and time restrictions that other participating artists are working within. Keep this in mind when you are planning your travel time and take traffic into account. Please note that we do not have any affiliations with local hotels or accommodations, and you will be responsible for the cost of travel and those accommodations.
If I can’t make it to the show, can I have someone set up my work and sell it for me?
No. Only artists that are able to attend the show and stay the entire time are permitted to vend with us. We like to encourage our attendees to not only come and support you by buying your work, but to meet you in person and make a connection. We want to create an environment where artists and their fans can build a relationship and network, which you can’t always do at a convention, and we can’t do that if you’re not there. If we find out that you have signed up to be a vendor but send someone to run the booth for you in your place, you will be asked to leave and will not be invited back to another event. Please note that it is completely acceptable to bring a booth buddy with you to cover your table if you’d like to get food, take a break, run to the bathroom, or check out something else happening at our events – but you must actually be in attendance at our show.
Does The Artist Lodge take a percentage of the sales?
No, The Artist Lodge does not take a percentage of vendor sales.
Will there be any Wi-Fi?
This venue does not have public Wi-Fi.
I don’t have any artwork or merchandise to sell, but I would like to promote myself, my business, this product, radio station, etc. Do you have the option of a promotional booth? Can I just come and pass out my flyers to your attendees?
No, unfortunately we do not currently have an option for strictly promotional booths, nor do we have plans on implementing them anytime soon. Here at The Artist Lodge we completely understand that supporting artists means allowing them to promote themselves, but unless you are an artist that has registered through The Artist Lodge and have a table, or are an artist in the gallery, we can’t allow you to pass our flyers at our event. If you are a vendor, you can pass out flyers from your table. If you’re a gallery artist, you can give us business cards or promotional materials and we will put them out so that our attendees have the option of picking them up. However, we can’t allow people that aren’t affiliated with our event or with The Boys and Girls Club (our venue) to pass out paraphernalia because there’s no way for us to determine whether what you’re passing out corresponds with our artist regulations or ethics. We also unfortunately do not have the time to individually approve flyers to allow people to do so, therefore we ask that you don’t pass out any flyers if you’re attending the show. If we find that you are, you will be asked to leave our event. If you’re speaking with one of our artists and they ask you for a business card or flyer, you’re welcome to network in that manner.
Can I share a table with a friend/another artist?
Yes! Vendors can share a table with one other person. All participants must fill out the application and be individually accepted into the show. Please email The Artist Lodge to let us know who you would like to share your space with.Please note that starting in 2019 there will be a $5 fee for table sharing, and all participants will still need to fill out the application and be individually accepted into the show.
Do I need a business permit to vend?
Legally, you will need a permit to sell your work. The Artist Lodge does not collect your seller’s permit number, but as an artist trying to professionally sell their work, we highly recommend that you have a permit. We are not responsible if you are approached at an event and asked to provide your seller’s permit and are unable to. Should you choose to move on from The Artist Lodge to bigger events like conventions or craft fairs, you will be required to have a permit and you will be required to provide your permit number on your applications. If you would like to get a temporary seller’s permit for the event, please contact us and we will let you know what emails and addresses to include on your form.
Do I need to charge sales tax?
Legally, you need to charge sales tax and should have a resale license under which you record your sales tax. You can make your sales tax inclusive and combine it with the price of your merchandise. We are not accountants or tax advisers and we recommend that you research this information online for yourself to secure the proper licensing and paperwork.
Do I need a card reader to vend?
We can’t force you to take cards at your booth, but we highly recommend that you have a card reader of some sort. It doesn’t matter what brand it is, so long as it accepts credit cards. If you have more than one payment option available at your table, there is a highly likelihood that you will make a sale.
There is no possible way for us to tell you what can sell. It all depends on your style, your talent, your technique, your subject, and your audience. I guarantee that if you create something you love, there will be somebody out there somewhere that also loves it. Create art for you, don’t just create art because you think it will sell.
Fan art is obviously popular, but it must be created by YOU and in your own style. Anybody found to be directly copying or stealing work from another creator will be asked to leave without a refund and blacklisted from any future Fan*Alley events.
All of our events are family friendly, and your art needs to also be family-friendly. If you have some artwork that is rated 18+ you can bring it and keep it in a box out of reach of younger attendees. If all your work is rated 18+ or contains graphic sexual or violent imagery, we unfortunately won’t be able to accommodate you as a vendor.
I filled out the form online, why haven’t I been selected as a vendor yet?
We use the form online to hand-pick the artists that we feel will be the best fit for each show we put on. We generally use our first two shows of the year to include (and rotate through) as many of our artists as we can, and we specifically use our last two shows of the year to include artists that have a specialized style that lends to the theme of the shows (Halloween and Holiday).
The number one reason you likely have not been selected for a show yet is because we have an overwhelming number of applicants and limited space. However, there are other possible reasons, such as those listed below:
We want to rotate the artists and the artist has participated before
We wish to set a standard and the artwork or presented portfolio of work may not be strong enough
Artwork does not fit the theme of the show
There were problems with artist application, such as it was submitted incorrectly, contained broken links, or did not have a link to a portfolio
What is a featured artist and how can I become one?
This is a brand-new option we’re bringing to the Artist Lodge. For the 2018-2019 Artist Lodge season we will only be having one featured artist a year to test it out and refine the option, but we hope to make it something that we have at each show starting in 2020.
A featured artist is a creative person that we choose (from an application, which is still in the process of being put together) that will have the opportunity to have a solo gallery and a larger vendor space at an Artist Lodge event. For a flat fee that artist will be set up with a 6×12’ table space in the vending room to sell their work, and they will be given walls on which they can display a solo gallery show. The featured artist will also be included on all promotions created by The Artist Lodge to advertise the show.
The Artist Lodge will not take a commission from the featured artist’s gallery sales, and the artist will be responsible for creating their work, setting up their gallery and table area, hanging all of their work with proper labels, and handling all of their own sales over the course of the night.
The cost to be a featured artist is $150. This includes a $25 deposit that will be refunded to you after the show if you follow our regulations and take care of our gallery walls.